Sweetwater Springs Water District
Board of Directors Meeting
(*In order discussed)
Board of Directors Meeting
November 5, 2009
Board Members Present: Victoria Wikle
Board Members Absent:
Staff in Attendance: Steve Mack, General Manager
Julie A. Kenny, Secretary to the Board
Others in Attendance: Lloyd Guccione
The properly agendized meeting was called to Order by President Victoria Wikle at 6:30 p.m.
President Wikle reported that Closed Session items would be pulled from the Agenda because there was nothing to report.
Director Schaap corrected the minutes of the October 1, 2009 meeting to reflect that he was in attendance for part of the meeting. Public comment was made by Lloyd Guccione. Director Smith moved to approve the items on the Consent Calendar, including the Minutes as corrected. Director Quigley seconded. Motion carried 5-0. The following items were approved:
A. Approval of the Minutes of the October 1, 2009 Board Meeting
B. Approval of Operations Warrants/Online
payments/EFT payments/Construction Warrants, and
C. Receipt of Item(s) of Correspondence: (There was no correspondence.)
Public comment was made by Lloyd Guccione.
p.m.) Discussion/Action re Resolution 09-25, Authorizing the General Manager to
Accept Capital Improvement Project, Phase IV_A, Project 2 (Water Main
Replacement in the Monte
B. (6:44 p.m.) Discussion/Action re Status report on application for FY 2009-10 and FY 2010-11 funding from the Russian River Redevelopment Oversight Committee/Sonoma County Redevelopment Agency for CIP IV-B. The GM provided a brief status report. Board questions ensued. Public comment was made by Lloyd Guccione. Board discussion ensued. This item was placed on the December Agenda.
C. (6:54 p.m.) Discussion/Action re Introduction by Reading of Title of Ordinance 41, Adding Policy Number 3510 to the District’s Policies & Procedures, Reserve Policy. The GM provided an overview of this item and made a PowerPoint presentation. Board discussion ensued. Director Robb-Wilder initially made a motion to introduce by reading of title only of Ordinance 14 with certain amendments, but retracted her motion. Further discussion ensued. Director Wilder moved to introduce by reading of title only Ordinance 41, Adding Policy Number 3510 to the District’s Policy and Procedures, Reserve Policy, with the following amendments:
(1) In Section 3510.21 delete the word “$200,000” and replace it with “15% of annual operating budget expenses”; and
(2) In Section 3510.23, delete the second sentence, “The Board may increase the Capital Reserve….”
Director Smith seconded. Discussion ensued. Motion carried 5-0.
p.m.) Discussion/Action re Resolution 09-26, Adopting the
E. (8:02 p.m.) Discussion re Actual vs. Budgeted expenditures (1st Quarter, FY 2009-10, Operations and Capital). The GM provided an overview of this item. Public comment was made by Lloyd Guccione.
F. (8:10 p.m.) Discussion/Action re Recommendations regarding District Policies. The GM provided an overview of this item. Board questions ensued. Public comment was made by Lloyd Guccione. Board discussion ensued. Direction was given to staff to prepare a report on a proposed ordinance to change water rates by resolution and not ordinance.
VI. GENERAL MANAGER’S REPORT (8:30 p.m.)
VII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
Director Robb-Wilder announced upcoming District-related webinars.
VIII. CLOSED SESSION (8:48 p.m.)
(The Closed Session items were pulled from the Agenda at the beginning of the meeting. See, Item II. above.)
1. Reserve policy ordinance
2. RRROC/Sonoma County Redevelopment application
3. Staff report on proposed policy regarding method of approving rates
4. Discussion on causes of water loss and unknown leaks
5. District elections
6. District assets discussion
The meeting adjourned at 8:55 p.m.
Julie A. Kenny
Clerk to the Board of Directors
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Gaylord Schaap: ______________ _ ______
Sukey Robb-Wilder: ______________ _ ______
Jim Quigley: ______________ _ ______