Sweetwater Springs Water District

Board of Directors Meeting


June 4, 2009, Regular Meeting

District Offices, 17081 Hwy. 116, Ste. B

Guerneville, California

6:30 p.m.



NOTICE TO PERSONS WITH DISABILITIES: It is the policy of the Sweetwater Springs Water District to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities.  Upon request made at least 48 hours in advance of the need for assistance, this Agenda will be made available in appropriate alternative formats to persons with disabilities.  This notice is in compliance with the Americans with Disabilities Act (28 CFR, 35.102-35.104 ADA Title II).


Any person who has any questions concerning any agenda item may call the General Manager or Assistant Clerk of the Board to make inquiry concerning the nature of the item described on the agenda; copies of staff reports or other written documentation for each item of business are on file in the District Office and available for public inspection.  All items listed are for Board discussion and action except for public comment items.  In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (5) minutes or less.  A maximum of twenty (20) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.



I.     CALL TO ORDER (Est. time: 2 min.)


A.              Board members Present


B.             Board members Absent


             C.          Others in Attendance






III.        CONSENT CALENDAR (Est. time: 5 min.)

        (Note:  Items appearing on the Consent Calendar are deemed to be routine and non-controversial.  A Board member may request that any item be removed from the Consent Calendar and added as an “Administrative” agenda item for the purposes of discussing the item(s)).


A.          Approval of the Minutes of the May 6, 2009 Special Meeting


B.          Approval of the Minutes of the May 7, 2009 Board Meeting


C.          Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity


D.          Receipt of Item(s) of Correspondence.  Please note: Correspondence received regarding an item on the Administrative Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting.


E.          Action to Adopt by title only and waive reading of Ordinance 39, Establishing Water Rates for Fiscal Year 2009-10


F.          Action to Approve Resolution 09-17, Ratifying the May 6, 2009, Appointment of Sukey Wilder to the Board of Directors


G.          Action to Approve Resolution 09-16, Authorizing and Revoking Signers to the West America Bank Accounts


H.          Action to Reschedule July Board Meeting from July 2 to July 9, 2009



IV.   PUBLIC COMMENT: The District invites public participation regarding the affairs of the District.  This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District.  Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment.  Board members may ask questions of a speaker for purposes of clarification.





A.          Discussion/Action re Board Organization / Elections (Est. time: 20 min.)

                          (1)         Election of Board Vice President to Replace Former Director Ken McLean

                                        (2)         Election of Financial Coordinator (if needed)


B.          Discussion/Action re Resolution 09-14, Approving the Sweetwater Springs Water District Water Conservation Program.  (Est. time: 20 min.)


C.          Discussion/Action re Resolution 09-15, Requesting Grant Funding from the Russian River Redevelopment Oversight Committee/Sonoma County Redevelopment Agency for CIP IV-B. (Est. time: 30 min.)


D.          Discussion re Actual vs. Budgeted expenditures (3rd Quarter, FY 2008-09, Operations and Capital) (Est. time: 15 minutes)


E.          Discussion/Action re Meeting management process (Est. time: 20 min.):


F.          Discussion/Action re Ad Hoc Committees (Est. time: 20 min.):

                           (1)         Discussion/Action re Public membership on ad hoc committees (requested by Lloyd Guccione)

                           (2)         Public Outreach

(Members: GM Steve Mack, Director Quigley, Director Wikle)

(3)         Updating District Policies & Procedures

             (Members: GM Steve Mack, Director Quigley, Director Smith)


G.          Discussion/Action re Resolution 09-18, Approval of Agreement with Utility Cost Management to Examine District PG&E Bills to Determine Whether Savings Can Be Achieved (Est. time: 30 min.)



VI.   GENERAL MANAGER’S REPORT (Est. time: 15 min.)




(Est. time: 5 min.)



VIII. CLOSED SESSION (Est. time: 10 min.)


A.          Pursuant to Gov. Code Section 54957- Personnel Exception

             Performance Evaluation: Legal counsel


B.          Conference with Legal Counsel – Existing Litigation, pursuant to subd. (a) of Section 54956.9. 

                           Name of case: Cross-Complaint of F. Korbel & Bros. v. John Bruce Berry, et al.


             C.          Conference with Real Property Negotiators pursuant to Gov. Code Section 54956.7

                           Property: 14139 Sunset Avenue, Guerneville

                           Agency negotiator: Steve Mack

                           Negotiating parties: SSWD and SBA Wireless Towers



IX.   ITEMS FOR NEXT AGENDA (Est. time: 5 min.)

** Reminder: The July Board meeting has been rescheduled to Thursday, July 9, 2009, at 6:30 p.m.