Sweetwater Springs Water District

Board of Directors Meeting


April 2, 2009, Regular Meeting

District Offices, 17081 Hwy. 116, Ste. B

Guerneville, California

6:30 p.m.



NOTICE TO PERSONS WITH DISABILITIES: It is the policy of the Sweetwater Springs Water District to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities.  Upon request made at least 48 hours in advance of the need for assistance, this Agenda will be made available in appropriate alternative formats to persons with disabilities.  This notice is in compliance with the Americans with Disabilities Act (28 CFR, 35.102-35.104 ADA Title II).


Any person who has any questions concerning any agenda item may call the General Manager or Assistant Clerk of the Board to make inquiry concerning the nature of the item described on the agenda; copies of staff reports or other written documentation for each item of business are on file in the District Office and available for public inspection.  All items listed are for Board discussion and action except for public comment items.  In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (5) minutes or less.  A maximum of twenty (20) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.



I.     CALL TO ORDER (Est. time: 2 min.)


A.              Board members Present


B.             Board members Absent


             C.          Others in Attendance






III.        CONSENT CALENDAR (Est. time: 5 min.)

        (Note:  Items appearing on the Consent Calendar are deemed to be routine and non-controversial.  A Board member may request that any item be removed from the Consent Calendar and added as an “Administrative” agenda item for the purposes of discussing the item(s)).


A.          Approval of the Minutes of the March 5, 2009 Board Meeting


B.          Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity


C.          Receipt of Item(s) of Correspondence.  Please note: Correspondence received regarding an item on the Administrative Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting.

             1.          Letter dated March 8, 2009 from Lloyd Guccione to the Board of Directors Russian River County Sanitation District, Sonoma County Board of Supervisors, and the community re RRCSD proposed fee increases 2009-10


D.          Action to Approve Resolution 09-09, Destruction of Records



IV.   PUBLIC COMMENT: The District invites public participation regarding the affairs of the District.  This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District.  Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment.  Board members may ask questions of a speaker for purposes of clarification.





A.          Discussion/Action re Draft FY 2009-10 Budget (Est. time: 15 min.)


B.          Discussion/Action re Resolution 09-08, Award of Contract for CIP IV-A, Project 2 (Est. time: 15 min.)


C.          Discussion/Action re Resolution 09-10, Rescinding Resolution 09-06 and Approving an Agreement for Engineering Services for CIP IV-B, Projects 1 and 2, and Authorizing the General Manager to Sign (Est. time: 15 min.)


D.          Discussion/Action re Ad Hoc Committees on Public Outreach and Updating District Policies & Procedures  (Est. time: 20 min.)


E.          Discussion/Action re Replacement for Board Member Ken McLean (Est. time: 15 min.)


F.          (1)         Introduction by title only and waive the full reading of the text of Ordinance 38, Adding Policy 3140 to District’s Policies and Procedures, Identity Theft Prevention Program (Est. time 20 min.)


             (2)         Discussion/Action re Resolution 09-11, Approving the Identity Theft Prevention Program of Proposed Policy Number 3140 to the District’s Policies and Procedures (Est. Time 5 min.)



VI.   GENERAL MANAGER’S REPORT (Est. time: 15 min.)




(Est. time: 5 min.)



VIII. CLOSED SESSION (Est. time: 10 min.)


A.          Conference with Legal Counsel – Existing Litigation, pursuant to subd. (a) of Section 54956.9. 

                           Name of case: Cross-Complaint of F. Korbel & Bros. v. John Bruce Berry, et al.



IX.   ITEMS FOR NEXT AGENDA (Est. time: 5 min.)