Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES*

(*In order discussed)

 

 

Board of Directors Meeting

Regular Meeting

May 7, 2009

6:30 p.m.

 

 

Board Members Present:†††††††††††††††††††††††††††††††††† Victoria Wikle

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Wanda Smith

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Jim Quigley

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Ken McLean

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Board Members Absent:†††††††††††††††††††††††††††††††††††† Gaylord Schaap (arr. 6:49 p.m.)

 

Staff in Attendance:†††††††††††††††††††††††††††††††††††††††††††† Steve Mack, General Manager

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Julie A. Kenny, Secretary to the Board

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Others in Attendance: ††††††††††††††††††††††††††††††††††††††† Mike Gogna, District counsel

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Jeff Duplicki, District counsel

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Sukey Robb-Wilder

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Julina Cross

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Johanna Lynch

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Victoria Keading

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Randy Keading

 

 

I.†††† CALL TO ORDER

 

The properly agendized meeting was called to Order by President Victoria Wikle at 6:37 p.m.

 

 

II.††† CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:37 p.m.)

 

The GM pulled the Minutes of the May 6, 2009 Special Board meeting from the Agenda.

 

District counsel Jeff Duplicki pulled Item VII-Closed Session from the Agenda.

 

Director Wikle requested that a full discussion of Item V-E, Meeting management process, be postponed.

 

There were no objections.

 

 

III.†† CONSENT CALENDAR (6:38 p.m.)

 

Director Quigley moved to accept the Consent Calendar as modified in Item II above.Director Smith seconded.Motion carried 4-0.The following items were approved:

 

A.††††††††† Approval of the Minutes of the April 2, 2009 Board Meeting

 

B.††††††††† (This item was pulled from the Consent Calendar in Item II above.)

 

C.††††††††† Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity

 

D.††††††††† Receipt of Item(s) of Correspondence: (None)

 

E.††††††††† Action to Adopt Ordinance 38, Adding Policy Number 3140 to the Districtís Policies and Procedures

 

 

IV.†† PUBLIC COMMENT (6:39 p.m.)

 

There was no public comment.

 

 

V.           REGULAR ADMINISTRATIVE MATTERS (6:39 p.m.)

A.††††††††† (6:39 p.m.) Public Hearing; Discussion/Action re Introduction by title only of Ordinance 39, Establishing Water Rates for Fiscal Year 2009-10.The GM introduced this item and made a PowerPoint presentation. At 6:51 p.m., President Wikle opened the Public Hearing. District Clerk Julie Kenny announced there were 8 protests to the proposed water rates.Public comment was made by Victoria and Randy Keading.At 6:55 p.m., President Wikle closed the Public Hearing.Director Smith moved to introduce by title only and waive reading of Ordinance 39, Establishing Water Rates for FY 2009-10.Director McLean seconded.Motion carried 5-0.

** District counsel Jeff Duplicki requested that Item III-E., Action to Adopt Ordinance 38, Adding Policy Number 3140 to the Districtís Policies and Procedures, be separated from the Consent Calendar and approved separately.

III-E.††††† (6:58 p.m.) Action to Adopt Ordinance 38, Adding Policy Number 3140 to the Districtís Policies and Procedures. Director Smith moved to adopt by title only and waive reading of Ordinance 38, Adding Policy Number 3140 to the Districtís Policies and Procedures, Identity Theft Prevention Program.Director McLean seconded.Brief discussion ensued.Motion carried 5-0.

B.††††††††† (7 p.m.) Public Hearing; Discussion/Action re Resolution 09-13, Adopting the FY 2009-10 Operating and Capital Improvement Budget.The GM provided an overview of this item and made a PowerPoint presentation.Discussion ensued.At 7:12 p.m., President Wikle opened the Public Hearing.There were no comments.At 7:12 p.m., President Wikle closed the Public Hearing.Director McLean moved to approve Resolution 09-13, Adopting the FY 2009-10 Operating and Capital Improvement Budget.Director Quigley seconded.Motion carried 5-0.

C.††††††††† (7:13 p.m.) Discussion/Action re Resolution 09-14, Stage 1 Water Shortage Declaration.The GM provided an overview of this item.Discussion ensued.Public comment was made by Sukey Wilder.Further discussion ensued.Direction was given to staff to implement a plan that embodies Exhibit A to proposed Resolution 09-14 with rewording as discussed and bring back as a Resolution at the June Board meeting.

D.††††††††† (8:48 p.m.) Discussion/Action re Actual vs. Budgeted expenditures (3rd Quarter, FY 2008-09, Operations and Capital). Public comment was taken on this item (there was none), and it was continued to the June Board meeting.††

E.††††††††† (8:48 p.m.) Discussion/Action re Meeting management process.Public comment was taken on this item (there was none), and it was continued to the June Board meeting.

F.††††††††† (8:50 p.m.) Discussion/Action re Ad Hoc Committees

††††††††††††††††††††††††††††††††††††††† (1)†††††††† Public Outreach (Members: GM, Director Quigley, Director Wikle)

††††††††††††††††††††††††††††††††††††††† (2)†††††††† Updating District Policies & Procedures (Members: GM, Director Quigley, Director Smith)

†††††††††††† The GM gave a status report for both committees.Discussion ensued.

 

G.†††††††† (8:58 p.m.) Discussion/Action re Resolution 09-12, Expressing Appreciation for the Services of Director Ken McLean.President Wikle read the resolution into the record.Discussion ensued.Director Smith moved to approve Resolution 09-12, Expressing Appreciation for the Services of Director Ken McLean.Director Schaap seconded.Motion carried 4-0, with Director McLean abstaining from the vote.

 

 

VI.†† GENERAL MANAGERíS REPORT (9:03 p.m.)

 

The GM provided an overview of the following subjects:

 

1.††††††††† Laboratory Testing

2.††††††††† Water production and sales

3.††††††††† Leaks

4.††††††††† Capital Improvement Projects

5.††††††††† Water shortages

6.††††††††† Water rights

7.††††††††† Swine flu

 

 

VII.BOARD MEMBERSí ANNOUNCEMENTS/COMMENTS

(9:11 p.m.)

 

There was brief discussion about moving the July meeting to July 9.

Director Schaap announced a free medical clinic for kids.

Director Wikle announced a May 16, 2009 Community Day Event at Riverkeeper Park.

 

 

VIII. CLOSED SESSION

 

(The Closed Session item was removed from the Agenda in Item II above.)

 

 

IX.†† ITEMS FOR THE NEXT AGENDA (9:15 p.m.)

 

1.††††††††† Adopt Ordinance 39 (FY 2009-10 water rates)

2.††††††††† Actual vs. Budgeted (3rd quarter)

3.††††††††† Meeting Management process

4.††††††††† Water Conservation Plan resolution

5.††††††††† Election of a vice president

6.††††††††† Ratify appointment of Sukey Wilder

7.††††††††† Amend WestAmerica signers

 

 

ADJOURN

 

The meeting adjourned at 9:17 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

 

 

APPROVED:††††

 

Wanda Smith:†††††††††††††††† ______________††††††††††† _†††††††††† ______

Victoria Wikle:†††††††††††††††† ______________††††††††††† _†††††††††† ______

Gaylord Schaap:†††††††††††† ______________††††††††††† _†††††††††† ______

Sukey Wilder:†††††††††††††††† ______________††††††††††† _†††††††††† ______

Jim Quigley:††††††††††††††††††† ______________††††††††††† _†††††††††† ______