Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES*

(*In order discussed)

 

 

Board of Directors Meeting

Regular Meeting

February 5, 2009

6:30 p.m.

 

 

Board Members Present:                                   Victoria Wikle

                                                                                Gaylord Schaap

                                                                                Wanda Smith

                                                                                Jim Quigley

                                                                               

Board Members Absent:                                     Ken McLean

 

Staff in Attendance:                                             Steve Mack, General Manager

                                                                                Julie A. Kenny, Secretary to the Board

                                                                                                                                    

Others in Attendance:                                         Mike Gogna, District counsel

                                                                                Jeff Duplicki, District counsel

                                                                                George Klineman

                                                                                Lloyd Guccione

                                                                                Nhu Le

 

 

I.     CALL TO ORDER

 

The properly agendized meeting was called to Order by President Victoria Wikle at 6:30 p.m.

 

 

II.    CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:30 p.m.)

 

Director Schaap requested that Item III-D (Adoption of Resolution 09-05) be removed from the Consent Calendar to be considered after Item V-A.  There were no objections.

 

 

III.   CONSENT CALENDAR (6:32 p.m.)

 

The GM noted that Item IX of the Minutes should be corrected to read “Items for the Next (February) Agenda”.  Director Smith moved to accept the Consent Calendar as submitted but with the correction to Item IX of the Minutes.  Director Quigley seconded.  Motion carried 3-0.  Director Smith abstained from the vote.  The following items were approved:

 

A.          Approval of the Minutes of the January 8, 2009 Board Meeting

B.          Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity

C.          Receipt of Item(s) of Correspondence (None)

 

D.          (This item was removed from the Consent Calendar, to be discussed with Administrative Matters.)

 

 

IV.   PUBLIC COMMENT (6:34 p.m.)

 

Public comment was made by Lloyd Guccione.

 

 

V.           REGULAR ADMINISTRATIVE MATTERS (6:37 p.m.)

A.          (6:37 p.m.) Discussion/Action re Resolution 09-03, Accepting the Final Audit for the Fiscal Year Ending June 30, 2008.  District Auditor Michael Celentano provided an overview of this item.  Discussion ensued.  Director Smith moved to approve Resolution 09-03, Accepting the Final Audit for the Fiscal Year Ending June 30, 2008.  Director Schaap seconded.  Brief discussion ensued.  Motion carried 4-0.

III-D.     (6:58 p.m.) Adopt Resolution 09-05, Finding that the Capital Debt Reduction Charge (CDRC) is a User Fee or Charge.  The GM provided an overview of this item.  Discussion ensued.  Public comment was made by Lloyd Guccione.  Director Schaap moved to adopt Resolution 09-05, Finding that the Capital Debt Reduction Charge (CDRC) is a User Fee or Charge.  Director Smith seconded.  Motion carried 4-0.

B.          (7:07 p.m.) Discussion/Action re Introduction of Ordinance 37, Amending Policy Number 2050 of the District’s Policies and Procedures, Leaves of Absence.  The GM provided an overview of this item.  Brief discussion ensued.  Director Smith moved to introduce Ordinance 37, Amending Policy Number 2050 of the District’s Policies and Procedures, Leaves of Absence.  Director Quigley seconded.  Motion carried 4-0. 

C.          (7:15 p.m.) Discussion re Actual vs. Budgeted Expenditures (2nd Quarter, FY 2008-09, Operations and Capital).  The GM provided an overview of this item.  Discussion ensued.  Public comment was made by Lloyd Guccione.

D.          (7:33 p.m.) Discussion re Water Rates Forum held on January 21, 2009.  The GM provided an overview of this item.  Discussion ensued.  Public comment was made by Nhu Le.  Public comment was made by Lloyd Guccione.

E.          (7:52 p.m.) Discussion/Action re District Water Rights.  The GM provided an overview of this item.  Discussion ensued.  Director Schaap moved to authorize the GM to sign the License provided that acceptable language regarding the place of use can be agreed upon.  Director Quigley seconded.  Motion carried 4-0.

F.          (7:59 p.m.) Discussion/Action re CIP Phase IV-B Design and Engineering.  The GM provided an overview of this item.  Extensive discussion ensued.  Director Schaap moved to authorize the General Manager to negotiate a services contract with Brelje & Race to design CIP IV-B to, subject to Board approval.  Discussion ensued.  Director Smith seconded.  Motion carried 4-0.  Staff was also directed to perform a financial analysis of options on loans/grants availability and their impact on possible RRROC funding.  Public comment was made by Lloyd Guccione.

 

 

VI.   GENERAL MANAGER’S REPORT (8:40 p.m.)

 

The GM provided an overview of the following subjects:

 

1.          Laboratory Testing

2.          Water production and sales

3.          Leaks

4.          CIP Phase IV-A

6.          Cal Water Agreement

 

 

VII.  CLOSED SESSION (9:06 p.m.)

 

At 9:06 p.m., President Wikle announced the Closed Session items and the Board went into Closed Session.  At 9:23 p.m. the meeting reconvened and announced the following action taken:

 

A.          Conference with Legal Counsel – Existing Litigation, pursuant to subd. (a) of Section 54956.9.

                           Name of case: Cross-Complaint of F. Korbel & Bros. vs. John Bruce Berry, et al.

                           Direction was given to legal counsel.

 

             B.          Pursuant to Section 54957 of the Government Code:

                           Public Employment (Contract).  Title: Legal Counsel

                           No action was taken.

 

 

VIII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS

(9:25 p.m.)

 

Director Schaap announced (1) The Monte Rio Chamber was presenting an “Evening with Efren Carillo; and (2) He is interested in having a signboard for our meetings.

 

Director Smith announced that she is writing a book on the horses of wine country.

 

 

IX.   ITEMS FOR THE NEXT AGENDA (9:26 p.m.)

 

1.          Signboard/public outreach; Uses of website and local radio station

2.          Redoing the Policies & Procedures

3.          Cal Water contract

4.          Adoption of Ordinance 37, re Leaves of Absence

5.          Connection fees

6.          CIP IV-B negotiation

 

 

ADJOURN

 

The meeting adjourned at 9:31 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

 

 

APPROVED:    

 

Wanda Smith:                 ______________            _           ______

Victoria Wikle:                 ______________            _           ______

Gaylord Schaap:             ______________            _           ______

Ken McLean:                   ______________            _           ______

Jim Quigley:                    ______________            _           ______