Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES*

(*In order discussed)

 

 

Board of Directors Meeting

Regular Meeting

October 2, 2008

6:30 p.m.

 

Board Members Present:†††††††††††††††††††††††††††††††††† Wanda Smith

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Victoria Wikle

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Susan Keach

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Ken McLean

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Gaylord Schaap

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Board Members Absent:†††††††††††††††††††††††††††††††††††† (None)

 

Staff in Attendance:†††††††††††††††††††††††††††††††††††††††††††† Steve Mack, General Manager

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Julie A. Kenny, Secretary to the Board

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Others in Attendance: ††††††††††††††††††††††††††††††††††††††† Mike Gogna, District counsel

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Jim Quigley

 

 

I.†††† CALL TO ORDER

 

The properly agendized meeting was called to Order by President Victoria Wikle at 6:30 p.m.

 

 

II.††† CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:31 p.m.)

 

District counsel Mike Gogna requested that Item V-B (Calendar of District activities) be discussed after Item V-D (Procedures and protocols for addressing questions from the public during Board meetings).There were no objections.

 

 

III.†† CONSENT CALENDAR (6:32 p.m.)

 

Director Keach pulled Item III-D (Correspondence) from the Consent Calendar

Director Schaap pulled Item III-A (Approval of the Minutes) from the Consent Calendar

 

It was determined that the Consent Calendar items should be considered separately:

 

A.††††††††† Approval of the Minutes of the September 4, 2008 Board Meeting and the September 25, 2008 Special Board Meeting.Director Schaap requested that the Minutes of the September 4th meeting be amended to reflect that Steve Mack was in attendance as the General Manager.Director Smith moved to approve the Minutes of the September 4, 2008 Board Meeting as amended.Director McLean seconded.Motion carried 5-0.

†††††††††††† Director McLean moved to approve the Minutes of the September 25, 2008 Special Board Meeting.Director Smith seconded.Motion carried 3-0, with Directors Keach and Schaap abstaining from the vote as they were not present at that meeting.

 

B.††††††††† Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and WestAmerica account activity.Director Smith moved to approve the Warrants/Online payments, EFT payments, Construction Warrants and WestAmerica account activity.Director McLean seconded.Motion carried 5-0.

††††††††††††

C.††††††††† Receipt of Item(s) of Correspondence:

 

(1)†††††††† E-mail dated September 30, 2008, from Kari Kemp and Mary Jo Kleinhenz (Account 31424140, 15555 Monte Rosa Ave.)After brief discussion, this item was moved for discussion later in the meeting.

 

D.††††††††† Approval of Resolution 08-20, Ratifying Letter Disclosure Regarding 17342 Park Avenue, Guerneville.This item was moved for discussion later in the meeting.

 

 

IV.†† PUBLIC COMMENT (6:41 p.m.)

 

Public comment was made by District counsel Mike Gogna.

 

 

V.           REGULAR ADMINISTRATIVE MATTERS (6:42 p.m.)

III-D.*††† (6:41 p.m.) Approval of Resolution 08-20, Ratifying Letter Disclosure Regarding 17342 Park Avenue, Guerneville.Director Wikle announced this item and the GM provided a brief overview.Discussion ensued.No action was taken.

III-C.*††† (6:45 p.m.)Discussion/Action re E-mail dated September 30, 2008 from Kari Kemp and Mary Jo Kleinhenz (Account 31424140, 1555 Monte Rosa Ave.).The GM provided a brief overview of this item.Discussion ensued.No action was taken.

A.††††††††† (6:55 p.m.) Discussion/Action re District Rate Study and Rate Case.The GM introduced this item and made a PowerPoint presentation.Discussion ensued.Public comment was made by District counsel Mike Gogna.Public comment was made by Jim Quigley.Further discussion ensued.The GM agreed to bring it back to the November meeting for further update.No action was taken.

C.††††††††† (7:55 p.m.) Discussion re California Water Company application for transfer of water rights to the District; Discussion re Districtís request for extension of water rights.The GM provided an overview and status report for this item.Discussion ensued.No action was taken.

D.††††††††† (8:10 p.m.) Discussion/Action re Procedures and protocols for addressing questions from the public during Board meetings (SK).Director Keach provided an overview of this item.Discussion ensued.Public comment was made by Jim Quigley.No formal action was taken.

B.*††††††† (8:25 p.m.) Discussion re Calendar of District Activities (GS).The GM provided an overview of this item.Discussion ensued.The GM agreed to include the calendar Gantt chart as part of the GM report.No action was taken.

* Discussed out of order.

 

 

VI.†† GENERAL MANAGERíS REPORT (8:55 p.m.)

 

A.††††††††† Laboratory Testing

B.††††††††† Water production and sales

C.††††††††† Crystal Communications lease

D.††††††††† CIP Phase IV-A

E.††††††††† Russian River Instream Flow and Restoration community meetings

 

 

VII.CLOSED SESSION (9:20 p.m.)

None.

 

 

VIII. BOARD MEMBERSí ANNOUNCEMENTS/COMMENTS

(9:20 p.m.)

 

Director Smith commented re updating District stationery.

Director Keach announced upcoming pharmaceutical drop-off on October 6, 2008.

Director Wikle commented re updating website.

 

 

IX.†† ITEMS FOR THE NEXT AGENDA (9:25 p.m.)

 

1.††††††††† Rate Study

2.††††††††† Crystal Communications Lease

 

 

 

ADJOURN

 

The meeting adjourned at 9:25 p.m.

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

 

 

APPROVED:††††

 

Wanda Smith:†††††††††††††††† ______________††††††††††† _†††††††††† ______

Victoria Wikle:†††††††††††††††† ______________††††††††††† _†††††††††† ______

Gaylord Schaap:†††††††††††† ______________††††††††††† _†††††††††† ______

Ken McLean:†††††††††††††††††† ______________††††††††††† _†††††††††† ______

Susan Keach:†††††††††††††††† ______________††††††††††† _†††††††††† ______