Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES*

(*In order discussed)

 

 

Board of Directors Meeting

Regular Meeting

May 1, 2008

6:30 p.m.

 

 

Board Members Present:                                   Wanda Smith

                                                                                Victoria Wikle

                                                                                Susan Keach

                                                                                Gaylord Schaap

                                                                                Ken McLean

                                                                               

Board Members Absent:                                     (None)

                                                                               

Staff in Attendance:                                             Chuck Howell, General Manager (arr. 6:35 p.m.)

                                                                                Julie Kenny, Secretary to the Board

                                                                                                                                    

Others in Attendance:                                                      Mike Gogna, District counsel

                                                                                Dan Fein

                                                                                George Klineman

                                                                                Lloyd Guccione

                                                                                Quynh Nhu Le

 

 

I.     CALL TO ORDER

 

The properly agendized meeting was called to Order by President Victoria Wikle at 6:31 p.m.  All were present except the GM, who arrived at 6:35 p.m.

 

 

II.    CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:32 p.m.)

 

Director Keach requested that the Items V-H (Discussion/Action re Ad Hoc Committees) and V-G (Discussion/Action re District Rate Study) be switched.  There were no objections. 

 

 

III.   CONSENT CALENDAR (6:32 p.m.)

 

Director McLean moved to approve the items on the Consent Calendar (listed below).  Director Smith seconded.  Motion carried 5-0.

 

A.          Approval of the Minutes of the April 3, 2008 Regular Meeting

 

B.          Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity 

 

C.          Receipt of Item(s) of Correspondence.  None.  (Please note: Correspondence received regarding an item on the Administrative Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item in during the Board meeting.)

 

D.          Action re Resolution 08-08, Approving a Contract with Brelje & Race for Engineering Services with Brelje & Race for Water Treatment and Distribution Project Phase IV-A and Authorizing the President to Sign

 

 

IV.   PUBLIC COMMENT (6:36 p.m.)

 

Public comment was made by Dan Fein.

 

 

V.    REGULAR ADMINISTRATIVE MATTERS (6:35 p.m.)

B.          (6:35 p.m.)  Public Hearing; Discussion/Action re Resolution 08-09, Adopting the FY 2008-09 Operating and Capital Improvement Budget.  Director Wikle introduced this item.  Discussion ensued.  At 6:40 p.m., President Wikle opened the Public Hearing.  There were no comments.  At 6:41, she closed the hearing.  Director Schaap moved to approve Resolution 08-09, Adopting the FY 2008-09 Operating and Capital Improvement Budget.  Director McLean seconded.  Motion carried 5-0.

A.          (6:42 p.m.)  Discussion/Action re Resolution 08-10, Contracting with Brandis & Tallman for Private Placement Funding.  This item was initially placed on hold pending arrival of a representative from Brandis & Tallman.  At 6:42 p.m., Jeff Land of Brandis & Tallman arrived.  The GM provided an overview of this item.  Jeff Land provided further overview.  Discussion ensued.  Public comment was made by George Klineman.  Further discussion ensued.  Director McLean moved to approve Resolution 08-10, Contracting with Brandis & Tallman for Private Placement Funding.  Director Smith seconded.  Motion carried 5-0.

C.          (Removed.)

D.          (6:58 p.m.)  Discussion/Action re Resolution 08-11, Ordering an Election to be Held and Requesting Consolidation with the November 4, 2008 General District Election.  The GM provided an overview of this item.  Director Schaap moved to approve Resolution 08-11, Ordering an Election to be Held and Requesting Consolidation with the November 4, 2008 General District Election.  Director Keach seconded.  Motion carried 5-0.

E.          (7:02 p.m.)  Discussion/Action re Introduction of Ordinance 35, Temporarily Suspending the Multiple Unit Charge Increase Scheduled for July 1, 2008, for a Period of One Year.  Brief discussion ensued.  The GM provided an overview of this matter.  Director Smith moved to introduce Ordinance 35, Temporarily Suspending the Multiple Unit Charge Increase Scheduled for July 1, 2008, for a Period of One Year.  Director Keach seconded.  Motion carried 5-0.

F.          (7:05 p.m.)  Discussion/Action re Introduction of Ordinance 36, Amending Section 2240 of the District Policies and Procedures, Travel/Educational Reimbursement.  The GM provided an overview of this item.  Discussion ensued.  Director McLean proposed amending Section 2240.50(2) to read “ . . . incurred by spouses, domestic partners, children or friends.”  (underlined portion added).  Brief discussion ensued.  Director McLean moved to introduce Ordinance 36, Amending Section 2240 of the District Policies & Procedures, Travel/Educational Reimbursement, as amended.  Director Keach seconded.  Motion carried 5-0.

H.          (7:15 p.m.)  Discussion/Action re:

(1)         Ad Hoc Committee: General Manager recruitment (WS/VW).  Director Wikle introduced this item.  Discussion ensued.  Public comment was made by Lloyd Guccione.

(2)         Ad Hoc Committee: General Manager transition (GS/SK).  Director Keach provided an overview of this item.  Director Schaap provided further overview.  Discussion ensued.

 

G.         (8:03 p.m.)  Discussion/Action re District Rate Study and Rate Case; PowerPoint presentation.  Director Smith provided an overview of this item.  Discussion ensued.  Public comment was made by Lloyd Guccione.  Public comment was made by George Klineman.  Further public comment was made by Lloyd Guccione.  Further discussion ensued. 

 

I.           (9:31 p.m.)  Discussion/Action re Brown Act, e-mails, and committee work (MG).  District counsel Mike Gogna provided an overview of this item.  Discussion ensued.  Public comment was made by Lloyd Guccione.

 

 

** President Wikle declared a recess at 9:38 p.m.  The meeting reconvened at 9:45 p.m. **

 

 

J.          (9:45 p.m.)  Discussion re Mt. Jackson lease with Crystal Communications.  Discussion ensued.  This item was continued to the June meeting.

 

K.          (9:50 p.m.)  Discussion/Action re Actual vs. Budgeted Expenditures (Third Quarter, FY 2007-08).  Discussion ensued.  No action was taken.

 

 

VI.   GENERAL MANAGER’S REPORT (9:50 p.m.)

 

The GM provided a report of the following items:

 

A.          Lab testing

B.          CIP Phase IV-A

C.          Open Space District

D.          Rio Nido Tank incident

 

 

VII.  CLOSED SESSION (9:55 p.m.)

 

At 9:55 p.m. President Wikle announced the item for discussion in Closed Session.  A brief recess was taken, then at 10 p.m., the Board went into Closed Session.  At 10:15 p.m., the meeting reconvened and the following action on the Closed Session item was announced:

 

A.          Pursuant to Gov. Code Section 54957 – Public Employment: General Manager.

                           (No action was taken.)

 

 

VIII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS (10:15 p.m.)

 

(None.)

 

 

IX.   ITEMS FOR THE NEXT AGENDA (10:15 p.m.)

 

1.          Closed Session – Public Employment: General Manager

2.          Adoption of Ordinances 35 and 36

 

 

ADJOURN

 

The meeting adjourned at 10:15 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

APPROVED:    

 

Wanda Smith:                 ______________            _           ______

Victoria Wikle:                 ______________            _           ______

Gaylord Schaap:             ______________            _           ______

Ken McLean:                   ______________            _           ______

Susan Keach:                 ______________            _           ______