Sweetwater Springs Water District
Board of Directors Meeting
(*In order discussed)
Board of Directors Meeting
July 5, 2007
Board Members Present: Wanda Smith
Board Members Absent: None
Staff in Attendance: Chuck Howell, General Manager
Julie Kenny, Secretary to the Board
Others in Attendance: George Klineman, Russian River Monthly
Rich Brandis, Brandis, Tallman LLC
Jeff Land, Brandis, Tallman LLC
The properly agendized meeting was called to Order by President Wanda Smith at 6:30 p.m.
Jack Locey requested a portion of Consent Calendar Item III-B regarding Construction Warrants be pulled from the Consent Calendar and discussed before Item V-A. There were no objections.
The GM requested that Item V-A re RRROC funding be rescheduled for discussion after Item V-B, discussion re funding and rates. It was decided to leave this item for discussion as scheduled.
Director Wikle questioned why the Urban Water Management Report was not on the Agenda.
Director Wikle moved to approve the Items A and C on the Consent Calendar as submitted. Director McLean seconded. Motion carried 5-0.
A. Approval of the Minutes of the May 10, 2007 Regular Meeting; and the May 22, 2007 Special Meeting
B. Approval of Operations
Warrants/Online payments/EFT payments/Construction Warrants, and West America
account activity This
item was removed for discussion before Item V-A.
C. Receipt of Item(s) of Correspondence:
1. Letter dated 6/27/07 from Fred Sayers, 16291 Valley Lane, Guerneville
There were no public comments.
Consent Calendar Item B. (6:36 p.m.) Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity. (This item was removed from the Consent Calendar for discussion here.) Jack Locey, Engineer, gave an overview of the status of CIP Phase III-B. Director Schaap moved to approve Outlay Report 46 and authorize the President to sign. Director Wikle seconded. Motion carried 5-0. Director Wikle then moved to approve the warrant requests, online payments, and EFT payments. Director Keach seconded. Motion carried 5-0.
A. (6:45 p.m.) Discussion/Action re RRROC funding. The GM gave an overview of this item. No action was taken.
B. (7 p.m.) Discussion/Action re Funding/Rates presentation by Brandis, Tallman LLC, a private banking firm (private placement). Rich Brandis and Jeff Land of Brandis, Tallman LLC made a presentation regarding funding options, including private placement. Extensive discussion ensued. Public comment was made by George Klineman. No action was taken.
C. (8:07 p.m.) Discussion/Action re District Goals. Director Keach provided an overview of this item. Discussion ensued. This item was continued for discussion at the August Board meeting.
D. (8:11 p.m.) Discussion/Action re District website. Director Smith provided an overview of this item. Discussion ensued. No action was taken.
E. (8:23 p.m.) Discussion/Action re Approval of Resolution 07-10, Approving the Form of and Authorizing the Execution and Delivery of a Sixth Amended Joint Powers Agreement (for SDRMA). The GM provided and overview of this item. Brief discussion ensued. Director Wikle moved to approve Resolution 07-10, Approving the Form of and Authorizing the Execution and Delivery of a Sixth Amended Joint Powers Agreement. Director McLean seconded. Motion carried 5-0.
F. (8:26 p.m.) Discussion/Action re Low Flow. The GM provided an overview of this item. Discussion ensued. No action was taken.
G. (8:42 p.m.) Discussion/Action re ACWA membership. Director Smith provided an overview of this item. Discussion ensued. The GM provided further overview. No action was taken.
At 8:45 p.m. President Smith announced the items for discussion in Closed Session. At 8:47 p.m., the Board went into Closed Session. At 9:45 p.m. the meeting reconvened and the following action on Closed Session items was announced:
A. Emergency Item: Pursuant to Gov. Code Section 54957 – Personnel Exception: Performance Evaluation: General Manager.
Direction was given to staff.
B. Conference with Legal Counsel – Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9
Number of cases: 1
Facts and circumstances: CIP Phase III-B. No action was taken.
VII. GENERAL MANAGER’S REPORT (9:45 p.m.)
A. Laboratory testing
B. CIP Phase III status report
C. Hwy. 116 Mainline Replacement Project, Monte Rio
D. Northwood tank
E. Phone system
F. Sudden Oak disease
VIII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
2. RRROC funding
3. Funding follow-up
4. FY 2007-08 Flat charge report
5. Low flow
6. Tan Oak disease
7. Urban Water Management Report
9. Actual vs. Budgeted report
The meeting adjourned at 10:15 p.m.
Julie A. Kenny
Clerk to the Board of Directors
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Gaylord Schaap: ______________ _ ______
Ken McLean: ______________ _ ______
Susan Keach: ______________ _ ______