Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES*

(*In order discussed)

 

 

Board of Directors Meeting

Regular Meeting

December 6, 2007

6:30 p.m.

 

 

Board Members Present:                                 Wanda Smith

                                                                        Victoria Wikle

                                                                        Ken McLean

                                                                        Susan Keach

                                                                       

Board Members Absent:                                  Gaylord Schaap

                                                                       

Staff in Attendance:                                         Chuck Howell, General Manager

                                                                        Julie Kenny, Secretary to the Board

                                                                                                                       

Others in Attendance:                         Mike Gogna, District counsel

                                                                        George Klineman

                                                                        Chuck Ramsey

                                                                        Josh Dale

                                                                        Jan DeWald

 

 

I.     CALL TO ORDER

 

The properly agendized meeting was called to Order by President Wanda Smith at 6:32 p.m.

 

 

II.    CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:30 p.m.)

 

The GM requested that Item III-A (Minutes of the November 1, 2007 meeting) and Item V-D (Discussion/Action re Time and date of regular Board meetings) be pulled from the Agenda.  There were no objections.

 

 

III.   CONSENT CALENDAR (6:30 p.m.)

 

Director McLean moved to approve the items on the Consent Calendar (listed below).  Director Keach seconded.  Motion carried 4-0.

 

A.         (This item was pulled from the Agenda).

 

B.         Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity 

 

C.         Receipt of Item(s) of Correspondence.  (None.  Please note: Correspondence received regarding an item on the Administrative Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item in during the Board meeting.)

 

 

IV.   PUBLIC COMMENT (6:31 p.m.)

 

Public comment was made by Jan DeWald.  Discussion re Merry Lane construction was added to the Agenda for the January Board meeting.

 

 

V.    REGULAR ADMINISTRATIVE MATTERS (6:37 p.m.)

A.         (6:32 p.m.)  Discussion/Action re Turn-Off Notice procedures (requested by customers Josh Dale and Steve Trippe).  The GM provided an overview of this item.  Discussion ensued.  Public comment was made by Josh Dale.  Further discussion ensued.  This item was continued to the January Board meeting.

B.         (7:03 p.m.)  Discussion/Action re District Rate Study, RRROC, and Other Sources of Funding for District Projects.  The GM provided an overview of this item.  Discussion ensued.  No action was taken.

C.         (7:07 p.m.)  Discussion/Action re Sudden Oak Disease.  Director McLean provided an overview of this item.  Discussion ensued.

D.         (7:09 p.m.)  Discussion/Action re Time and Date of Regular Board Meetings. (This item was removed from the Agenda earlier in the meeting.)

E.         (7:09 p.m.)  Discussion/Action re Draft Urban Water Management Report.  The GM provided an overview of this item.  Discussion ensued.  This item placed on the January, 2008 Board Agenda for further discussion.

F.         (7:15 p.m.)  Discussion/Action re Emergency Plan follow-up.  The GM provided an overview of this item.  Discussion ensued.

G.        (7:31 p.m.)  Introduction of Ordinance 34, Amending District Policy 2050, Leaves of Absence, to the Sweetwater Springs Policies and Procedures.  The GM provided an overview of this item.  Discussion ensued.  Director McLean moved to waive reading of the text and introduce Ordnance 34 as amended per discussion to reorganize Section 2050.23 to discuss fully paid medical leave, part-time medical leave, and unpaid medical leave.  Director Wikle seconded.  Motion carried 4-0.

H.         (7:46 p.m.)  Discussion/Action re Election of 2008 Officers.  President Smith introduced this item.  President Smith nominated Director Wikle to serve as President.  Director Wikle seconded.  Motion carried 4-0.  Director Wikle nominated Director Keach to serve as Vice President.  Director McLean seconded.  Motion carried 4-0.  Director Smith nominated Director McLean to serve as Financial Coordinator.  Director Wikle seconded.  Motion carried 4-0.  Further discussion ensued.

 

 

VI.   GENERAL MANAGER’S REPORT (7:49 p.m.)

 

A.         Laboratory testing

B.         Hwy. 116 Cal Trans Project

C.         County project

D.         Out of Office

 

 

VII.  CLOSED SESSION (7:55 p.m.)

 

At 7:55 p.m. President Smith announced the item for discussion in Closed Session.  At 7:57 p.m., the Board went into Closed Session.  At 8:18 p.m., the meeting reconvened and the following action on Closed Session items was announced:

 

A.         Pursuant to Gov. Code Section 54957 – Personnel Exception: Performance Evaluation: General Manager.

                        No action was taken.

 

 

VIII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS (8:18 p.m.)

 

Director Keach announced the implementation of the Sonoma County Water Agency’s Safe Medicine Program.

 

 

IX.   ITEMS FOR THE NEXT AGENDA (8:20 p.m.)

 

1.         RRROC funding

2.         Board Meeting date

3.         Merry Lane construction

4.         Turn Off Notice options/fees

5.         Website status

6.         Waiver of Conflict of Interest (Soluri & Emrick) (MG)

 

 

ADJOURN

 

The meeting adjourned at 8:22 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

APPROVED:    

 

Wanda Smith:               ______________           _          ______

Victoria Wikle:               ______________           _          ______

Gaylord Schaap:           ______________           _          ______

Ken McLean:                 ______________           _          ______

Susan Keach:               ______________           _          ______