Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES

 

 

Board of Directors Meeting

Regular Meeting

November 2, 2006

6:30 p.m.

 

 

Board Members Present:†††††††††††††††††††††††††††††††† Gaylord Schaap

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Jim Quigley

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Victoria Wikle

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Wanda Smith

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Michael Torr

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Board Members Absent:††††††††††††††††††††††††††††††††† (None)

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Staff in Attendance:†††††††††††††††††††††††††††††††††††††††† Chuck Howell, General Manager

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Julie Kenny, Secretary to the Board

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Others in Attendance: †††††††††††††††††††††††††††††††††††† Jack Locey

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Mike Gogna

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† George Klineman

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Susan Keach

 

 

I.††††† CALL TO ORDER

 

The properly agendized meeting was called to Order by President Wanda Smith at 6:30 p.m.

 

 

II.†††† CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:31 p.m.)

 

Director Smith requested a report of the October 28, 2006 Special meeting.No action was taken.

 

 

III.††† CONSENT CALENDAR (6:32 p.m.)

 

Director Schaap requested the Actual vs. Budgeted Expenditures be discussed as a separate item.Director Torr moved to approve the Consent Calendar as amended:

 

A.†††††††† Approval of the Minutes of the October 5, 2006, Regular Meeting

 

B.†††††††† Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity

 

C.†††††††† Receipt of Item(s) of Correspondence.(None)

 

Director Schaap seconded.Motion carried 5-0.

 

 

IV.††† PUBLIC COMMENT (6:33 p.m.)

 

(None.)

 

 

V.†††† REGULAR ADMINISTRATIVE MATTERS (6:33 p.m.)

A.†††††††† (6:33 p.m.)Report of District Engineer re CIP Phase III-B Construction.District Engineer Jack Locey gave an overview of CIP Phase III-B status.Discussion ensued.

B.†††††††† (6:42 p.m.)Discussion/Action re Russian River Oversight Committee RRROC Grant Funding.The GM provided an overview of this item.Discussion ensued.Direction was given to staff to investigate two alternative projects with the RRROC and bring a Resolution for approval at the December meeting.

C.†††††††† (7:03 p.m.)Discussion/Action re Neeley Road Slide.District counsel Mike Gogna gave a report of the legal aspects of the claim.Discussion ensued.The GM provided further overview.No action was taken.

D.†††††††† (7:12 p.m.)Discussion/Action re Actual vs. Budgeted Expenditures Report (removed from the Consent Calendar).Discussion ensued re format of financial documents submitted to the Board.Direction was given to staff to attach the Actual vs. Budgeted Expenditures report to the General Managerís Report, and add footnotes explaining either unbudgeted or unusually large expenditures.

 

 

VI.††† GENERAL MANAGERíS REPORT (7:25 p.m.)

 

The GM provided comments on the following subjects:

 

††††††††††† A.†††††††† Laboratory Testing

††††††††††† B.†††††††† CIP Phase III Status Report

††††††††††† C.†††††††† Neeley Road Slide

††††††††††† D.†††††††† Election of Board Officers

††††††††††† E.†††††††† Rate study

††††††††††† F.†††††††† Monte Rio Emergency Generator

 

 

VII.†† BOARD MEMBERSí ANNOUNCEMENTS/COMMENTS

(7:40 p.m.)

 

Director Wikle commented and provided a handout re Public Workshops and CEQA Scoping Meetings and suggested staff be directed to review proposed amendments to determine impact to the District.

 

Director Wikle commented re the need for guarantee on insurance of invested funds.

 

Director Smith commented re the October 28, 2006, Special Board meeting.

 

 

VIII. CLOSED SESSION (8:03 p.m.)

 

At 8:03 p.m., the Board went into Closed Session.At 9:03 p.m., the meeting reconvened and the following action on Closed Session items was announced:

 

 

††††††††††† A.†††††††† Conference with Legal Counsel Ė Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9.

††††††††††††††††††††††† Number of cases: 4

††††††††††††††††††††††† Facts and circumstances: Claims relating to Neeley Road slide

††††††††††††††††††††††† No action was taken.

 

††††††††††† B.†††††††† Public Employee Discipline pursuant to Government Code Section 54957.

††††††††††††††††††††††† Number of cases: 1

††††††††††††††††††††††† Direction was given to legal counsel.

 

 

IX.††† ITEMS FOR THE NEXT AGENDA (9:06 p.m.)

 

1.†††††††† Election of officers

2.†††††††† Seating of new Board Members

3.†††††††† RRROC funding/Board resolution

4.†††††††† FY 2005-06 Audit Report

 

 

ADJOURN

 

The meeting adjourned at 8:13 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

 

APPROVED:††††

 

Wanda Smith:†††††††††††††† ______________††††††††††† _††††††††† ______

Victoria Wikle:†††††††††††††† ______________††††††††††† _††††††††† ______

Gaylord Schaap:††††††††††† ______________††††††††††† _††††††††† ______

Ken McLean:†††††††††††††††† ______________††††††††††† _††††††††† ______

Susan Keach:††††††††††††††† ______________††††††††††† _††††††††† ______