Sweetwater Springs Water District
Board of Directors Meeting
Board of Directors Meeting
May 4, 2006
Board Members Present: Gaylord Schaap
Board Members Absent: (None)
Staff in Attendance: Chuck Howell, General Manager
Julie Kenny, Secretary to the Board
Others in Attendance: Jack Locey
Quynh Nhu Le
The properly agendized meeting was called to order by President Wanda Smith at 6:30 p.m.
The GM requested that Item IX - Closed Session be moved to follow Item III - Consent Calendar. Discussion ensued. There were no objections.
Director Wikle moved to approve the Minutes of the April 6, 2006, meeting. Director Torr amended the motion to include all items on the Consent Calendar (listed below). Director Quigley seconded the motion as amended.
A. Approval of the Minutes of the April 6, 2006, Regular Meeting
B. Approval of the Operations Warrants/Online payments/EFT Payments/ Construction Warrants, and West America account activity
C. Receipt of Item(s) of Correspondence
Director Torr then withdrew his motion and Director Quigley withdrew his second. Public comments were taken regarding changing the Minutes. Director Torr moved to approve on Consent Calendar items B and C. Public comments were taken regarding Correspondence Brief discussion ensued. Director Torr then moved to approve only the Minutes of the April 6, 2006, meeting. Director Wikle seconded. Public comments were taken regarding the Minutes. Discussion ensued. Motion carried 5-0. Director Quigley then moved to approve the Operations Warrants//Online payments/EFT payments/Construction Warrants, and West America account activity. Director Torr seconded. Motion carried 5-0. Brief discussion ensued and public comments were taken regarding Correspondence. No action was taken as there was no general correspondence for this meeting.
This item was discussed out of order. At 6:39 p.m., President Smith announced the items to be discussed in Closed Session. At 6:40 p.m. the Board went into Closed Session. At 8:05 p.m., the meeting reconvened and the following action on Closed Session items was announced:
A. Conference with Legal Counsel – Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9
Number of cases: 4
Facts and circumstances: Claims relating to Neeley Road slide
No action was taken.
B. Conference with real property negotiator (Gov. Code section 54956.8)
Property: Schoeneman Tank site.
District: Chuck Howell, General Manager
Buyer: Michael Romero
Under negotiation: Price/terms
Direction was given to staff to pursue the opportunity.
C. Pursuant to Gov. Code Section 54957 – Personnel Exception: Performance Evaluation: General Manager
Direction was given to staff.
*** Director Michael Torr left at 8:06 p.m. ***
A. (8:06 p.m.) Report of District Engineer re CIP Phase III-B Construction/Approval of Outlay Report. District engineer Jack Locey gave an overview of CIP Phase III-B status. Brief discussion ensued. (There was no Outlay Report for April.)
Lloyd Guccione spoke re Consent Calendar, Engineering Report, and Budget Committee.
Cliff Eckert spoke re Multiple Unit charge proposed increase.
Nhu Le spoke re Consent Calendar.
(* in order of discussion)
A. (8:17 p.m.) Consideration/Action pursuant to Gov. Code section 912.6 of the following claims related to Neeley Road, Guerneville:
1. Claim 2006-02, filed March 31, 2006; Claimant: Richard Deering
2. Claim 2006-03, filed April 7, 2006; Claimant: Ken Ward
3. Claim 2006-04, filed March 28, 2006; Claimant: Charles & Toni Church
4. Claim 2006-05, filed April 13, 2006; Claimant: Anne Grauzlis
The GM provided an overview and status of this item.
1. Discussion ensued regarding Claim 2006-02. Director Schaap moved to reject Claim 2006-02. Director Wikle seconded. Public comments were taken. Motion carried 4-0.
2. Claimant Ken Ward made a statement regarding the Claim 2006-03. He submitted a map of the area into the record. Further discussion and public comment ensued. Director Quigley moved to reject Claim 2006-03. Director Wikle seconded. Motion carried 4-0.
3. Claimant Charles Church requested notification re when he should refile claim. Public comment was taken. Director Smith moved to reject Claim 2006-04. Director Quigley seconded. Motion carried 4-0.
4. Director Quigley moved to reject Claim 2006-05. Director Schaap seconded. Discussion ensued. Motion carried 4-0.
B. (8:47 p.m.) Public Hearing/Adoption of Ordinance 29, Establishing Fees and Charges for Services Provided by District Personnel. The GM provided an overview of this matter. The Board directed questions to staff. President Smith opened the Public Hearing at 8:52 p.m. Public comments were taken. President Smith closed the Public Hearing at 8:58 p.m. Director Wikle moved to adopt Ordinance 29, Establishing Fees and Charges for Services Provided by District Personnel. Director Smith seconded. Motion carried 4-0.
C. (8:59 p.m.) Introduction of Ordinance 31, Amending Base Rate, Water Usage Rate, and Multiple Unit Charge, and Establishing a Capital Debt Reduction Charge. The GM provided an overview of this item. Discussion ensued. Public comments were taken on this item. Further discussion ensued. The staff report submitted to the Board on this item was corrected to reflect that there would be no Public Hearing at this meeting on this item. Director Schaap moved to Introduce Ordinance 31, Amending Base Rate, Water Usage Rate, and Multiple Unit Charge, and Establishing a Capital Debt Reduction Charge. Director Smith seconded. Motion carried 4-0.
D. (9:25 p.m.) Public Hearing/Discussion/Action re Resolution 06-05, Approving FY 2006-07 Operating and Capital Improvement Budget. The GM provided an overview of this item. President Smith opened the Public Hearing at 9:27 p.m. There were no comments. President Smith closed the Public Hearing at 9:27 p.m. Director Wikle moved to approve Resolution 06-05, Approving FY 2006-07 Operating and Capital Improvement Budget. Director Schaap seconded. Motion carried 4-0.
E. (9:27 p.m.) Discussion/Action re Resolution 06-06, Providing Guidance for Establishing Annual Inventory on Hand. The GM provided an overview of this item. Discussion ensued. Director Wikle moved to adopt Resolution 06-06, Providing Guidance for Establishing Annual Inventory on Hand. Director Schaap seconded. Motion carried 4-0.
F. (9:33 p.m.) Discussion re Letter dated March 11, 2006, from Lloyd Guccione and Quynh Nhu Le re various issues. Director Smith commented on the letter and requested that these Minutes reflect her statement that all information in the packets are read, and the Board does not ignore what is said at the meetings. The public is listened to. The Board may have to vote on things that are unpopular, but public input is certainly considered. Further discussion ensued. No action was taken.
The GM provided an overview of the following matters:
1. Laboratory Testing
2. CIP Phase III Status Report
3. FEMA Funding
4. Location of Board Meeting of June 1, 2006
There were no Board Member announcements.
IX. CLOSED SESSION
(See, earlier discussion of this item at 6:39 p.m.)
1. Adoption of Ordinance 31 re Rate increase
2. Adoption of Ordinance 30 re AB 1234
The meeting adjourned at 9:45 p.m.
Julie A. Kenny
Clerk to the Board of Directors
Wanda Smith: ______________ _ ______
Victoria Wikle: ______________ _ ______
Jim Quigley: ______________ _ ______
Michael Torr: ______________ _ ______
Gaylord Schaap: ______________ _ ______