Sweetwater Springs Water District

Board of Directors Meeting

 

MINUTES

 

 

Board of Directors Meeting

Special (Rescheduled) Meeting

January 5, 2006

6:30 p.m.

 

 

Board Members Present:†††††††††††††††††††††††††††††††† Gaylord Schaap

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Jim Quigley

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Victoria Wikle

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Wanda Smith

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Board Members Absent:††††††††††††††††††††††††††††††††† Michael Torr

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Staff in Attendance:†††††††††††††††††††††††††††††††††††††††† Chuck Howell, General Manager

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Julie Kenny, Secretary to the Board

†††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††

Others in Attendance: ††††††††††††††††††††††† Jack Locey, District Engineer

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Ian McLaughlin, District Counsel

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† George Klineman

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Nhu Le

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Lloyd Guccione

††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††††† Marty & Linda Farrell-Araque

 

 

I.†††† CALL TO ORDER

 

The properly agendized meeting was called to order by President Gaylord Schaap at 6:31 p.m.

 

 

II.††† CHANGES TO AGENDA and DECLARATION OF CONFLICT (6:32 p.m.)

 

(None.)

 

 

III.†† REGULAR ADMINISTRATIVE MATTERS

 

A.†††††††† (6:33 p.m.) Approval of the Minutes of the December 6, 2005, Special (Rescheduled) Meeting.Director Wikle moved to approve the Minutes of the December 6, 2005 Special (Rescheduled) Meeting, but withdrew her motion when a request for public comment was made.Public comments ensued.Brief discussion followed.Director Wikle moved to approve the Minutes of the December 6, 2005 Special (Rescheduled) Meeting as submitted.Director Smith seconded.Motion carried 3-0, with Director Schaap abstaining as he was absent for a portion of the December meeting.

B.†††††††† (6:37 p.m.)Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity.Director Smith provided an overview of December expenditures.She then moved to approve the December Operations warrants ($33,072.24), Online payments ($17,775.84), Construction Warrants ($754.11), EFT payments ($79,829.35), and the West America accounting.Director Wikle seconded.Motion carried 4-0.

C.               (6:38 p.m.)Report of District Engineer re CIP Phase III-B Construction/Approval of Outlay Report.District engineer Jack Locey gave an overview of CIP Phase III-B status.Discussion ensued.(There was no Outlay Report for December.)

 

IV. CORRESPONDENCE (6:50 p.m.)

 

President Schaap provided an overview of the following correspondence:

 

1.†††††††† Letter dated December 14, 2005, from Robbi Ernst (Guerneville)

 

 

V.††† PUBLIC COMMENT (6:51 p.m.)

 

Martin Ferrell-Araque commented re past causes of well contamination.

 

Lloyd Guccione commented re availability of a Board packet for the public.

 

Linda Ferrell-Araque commented re notification process of the Boil Water Order.

 

 

VI.†† ADMINISTRATIVE (7:02 p.m.)

 

A.†††††††† (7:02 p.m.) Discussion/Action re Revision of District Policy 5020.40 re Board Meeting Conduct/Provisions for addressing the Board.Director Smith stated she no longer wished to change the Districtís policy.Discussion ensued.No action was taken.

 

B.†††††††† (7:04 p.m.) Discussion/Action re District website/newsletter.Director Smith provided an overview of this item.Discussion ensued.Public comments were entertained.No action was taken.

 

C.†††††††† (7:13 p.m.) Discussion re Public Outreach Meeting held December 12, 2005.President Schaap provided a brief review of the Public Outreach meeting held on December 12, 2005.Public comment was taken.Brief discussion ensued.Direction was given to Directors Schaap and Quigley and General Manager Chuck Howell to provide a written report of issues to the Board.

 

D.†††††††† (7:22 p.m.) Discussion re Summary of Assembly Bill 1234 and Impacts on Directors.District Counsel Ian McLaughlin provided a report on AB 1234.Brief discussion ensued.Direction was given to staff to pursue an changes to the existing Director expense reimbursement policy.

 

E.†††††††† (7:32 p.m.) Discussion/Action re Election of Officers for 2006.President Schaap introduced this item.

 

Director Wikle nominated Director Smith for President.Director Quigley seconded.Motion carried 4-0.

 

Director Smith nominated Director Wikle for Vice President.Director Schaap seconded.Motion carried 4-0.

 

Director Schaap nominated Director Quigley for Financial Coordinator.Director Smith seconded.Motion carried 4-0.

 

F.†††††††† (7:39 p.m.) Discussion/Action re Prop 50 grants†† Director Quigley provided an overview of this item.Discussion ensued.The GM provided clarification of the grant and the Districtís role.Public comment was taken.No action was taken on this item.

 

 

VII.GENERAL MANAGERíS REPORT (7:52 p.m.)

 

The GM provided an overview of the following matters:

 

1.†††††††† Laboratory Testing

2.†††††††† CIP Phase III Status Report

3.†††††††† Rate Committee Meeting

4.†††††††† Public Outreach Meeting

5.†††††††† Storm of 2006.Public comments were taken on this item.

6.†††††††† SDRMA Refund

 

 

VIII. BOARD MEMBERSí ANNOUNCEMENTS/COMMENTS

(8:27 p.m.)

 

(None.)

 

 

 

IX.†† CLOSED SESSION (8:28 p.m.)

 

(None.)

 

 

X.ITEMS FOR NEXT AGENDA

 

 

ADJOURN

 

Prior to adjournment, Director Smith made a presentation comparing the Districtís present website to her proposed website.The meeting adjourned at 8:45 p.m.

 

Respectfully submitted,

 

 

 

Julie A. Kenny

Clerk to the Board of Directors

 

APPROVED:††††

 

Michael Torr:†††††††††† ______________†††† _______

Wanda Smith:†††††††† _____________†††††† ________

Gaylord Schaap:†††† _____________†††††† ________

Victoria Wikle:†††††††† _____________†††††† ________

Jim Quigley:††††††††††† _____________†††††† ________