Sweetwater Springs Water District
Board of Directors Meeting
September 3, 2009, Regular Meeting
District Offices, 17081 Hwy. 116, Ste. B
NOTICE TO PERSONS WITH DISABILITIES: It is the policy of the Sweetwater Springs Water District to offer its public programs, services and meetings in a manner that is readily accessible to everyone, including those with disabilities. Upon request made at least 48 hours in advance of the need for assistance, this Agenda will be made available in appropriate alternative formats to persons with disabilities. This notice is in compliance with the Americans with Disabilities Act (28 CFR, 35.102-35.104 ADA Title II).
Any person who has any questions concerning any agenda item may call the General Manager or Assistant Clerk of the Board to make inquiry concerning the nature of the item described on the agenda; copies of staff reports or other written documentation for each item of business are on file in the District Office and available for public inspection. All items listed are for Board discussion and action except for public comment items. In accordance with Section 5020.40 et seq. of the District Policies & Procedures, each speaker should limit their comments on any Agenda item to five (5) minutes or less. A maximum of twenty (20) minutes of public comment is allowed for each subject matter on the Agenda, unless the Board President allows additional time.
I. CALL TO ORDER (Est. time: 2 min.)
A. Board members Present
B. Board members Absent
C. Others in Attendance
II. CHANGES TO AGENDA and DECLARATIONS OF CONFLICT (Est. time: 2 min.)
III. CONSENT CALENDAR (Est. time: 5 min.)
(Note: Items appearing on the Consent Calendar are deemed to be routine and non-controversial. A Board member may request that any item be removed from the Consent Calendar and added as an “Administrative” agenda item for the purposes of discussing the item(s)).
A. Approval of the Minutes of the August 6, 2009 Board Meeting
B. Approval of Operations Warrants/Online payments/EFT payments/Construction Warrants, and West America account activity
C. Receipt of Item(s) of Correspondence. Please note: Correspondence received regarding an item on the Administrative Agenda is not itemized here, but will be attached as back-up to that item in the Board packet and addressed with that item during the Board meeting.
D. Authorize GM to submit ballot for election of CSDA Board of Directors representative
IV. PUBLIC COMMENT: The District invites public participation regarding the affairs of the District. This time is made available for members of the public to address the Board regarding matters which do not appear on the Agenda, but are related to business of the District. Pursuant to the Brown Act, however, the Board of Directors may not conduct discussions or take action on items presented under public comment. Board members may ask questions of a speaker for purposes of clarification.
A. Public Hearing; Discussion/Action re Approval of Resolution 09-21, Overruling Protests and Confirming Report on Annual Flat Charges for the Sweetwater Springs Water District (Est. time 10 min.)
B. Discussion/Action re Adoption by Title Only of Ordinance 40, Adding Policy Numbers 3020.142 through 3020.148 to the District’s Policy & Procedures, Capacity Charge (Est. time 20 min.)
C. Discussion/Action re Status report on application for FY 2009-10 funding from the Russian River Redevelopment Oversight Committee/Sonoma County Redevelopment Agency for CIP IV-B; and
Approval of Resolution 09-22, Amending the 2010-2015 Capital Improvement Program to include the Bonita Terrace Project ($238,000) with FY 2009-10 projects and Amending the Request for Grant Funding from the Sonoma County Redevelopment Agency and the RRROC for FY 2009-10 and 2001-11 to include the Bonita Terrace Project and to request 75% funding (Est. time 30 min.)
D. Discussion/Action re Approval of Resolution 09-23, Approving the Second Amendment to Services Agreement Between Sweetwater Springs Water District and Dale Dross (Est. time 20 min.)
E. Discussion/Action re District reserve policy (Est. time 30 min.)
F. Discussion re Russian River water shortage (Est. time 10 min.)
G. Discussion/Action re Potential disposition of District property (Est. time 20 min.)
VII. BOARD MEMBERS’ ANNOUNCEMENTS/COMMENTS
A. Pursuant to Gov. Code Section 54957 – Personnel Exception: Performance Evaluation: General Manager
B. Conference with Labor Negotiator pursuant to subdivision (f) of Section 54957.6 of the Government Code.
District Negotiator: Board of Directors (Mike Gogna, District counsel)
Unrepresented employees: Steve Mack, General Manager
C. Conference with Legal Counsel – Existing Litigation, pursuant to subd. (a) of Section 54956.9.
IX. ITEMS FOR NEXT AGENDA (Est. time: 5 min.)